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Boost your Microsoft Teams Meeting Experience

Microsoft has been busy adding new features and capabilities to improve and enhance Microsoft Teams app, but also increasing the current limitations to address the customers' needs.

In this post, we are presenting some of the capabilities that have been, or about to be, rolled out, and which can help you boost meeting experience and participation. For more information, you can refer to Microsoft's Roadmap.

Microsoft Teams Webinar

Microsoft has announced the availability of Teams webinar capabilities, beginning rollout at the end of April 2021. Associated features that apply to webinars and meetings include:

  • Registration page creation with email confirmation for registrants

  • Reporting for registration and attendance

This means that soon you will be able to host interactive webinars and events for 1,000 attendees and broadcasts for up to 10,000. The registration forms will help you keep track of the attendees. You will have the possibility to customize the form.

From 300 to 10.000 and 20.000 for big events

Large Gallery and 49 video streams have been around for a while, as well as 300 participants limitation, but the limitation for webinars and larger meetings have been raised. You can now host 20000-person view-only broadcasts and download attendee reports after the webinar. For meetings, the limitation remains at 300 attendees, but now there is a view-only mode, which allows for up to 10,000 listen-only participants to join a meeting.

Meeting Recap

After the meeting is over, the participants will now get a chance to get an overview of the meeting. So-called 'meeting recap' feature includes meeting recording, transcript, attendance, chat, etc. The recap is viewable in the Calendar View - Details Tab.

Dynamic View in Meetings

The 'Dynamic View' is expected to roll out soon. The aim is to make the meeting experience more engaging. boost engagement by automatically adjusting the size of shared content, such as slides. Participants also have the option to display slides and a key speaker in a larger frame, next to each other. This customization should make the meeting experience more inclusive and overcome the challenges of meeting fatigue.

Don’t forget, you can also:

- Use PowerPoint Live in your meetings

- Use live transcription with a speaker attribution

- Set up your meeting options directly from the meeting, and decide who can present or bypass the lobby (more options rolled out recently)

- Raise a virtual hand to let the presenter know you want to contribute without interrupting the conversation, but also use other types of reactions



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